{"id":544,"date":"2024-11-22T14:21:37","date_gmt":"2024-11-22T14:21:37","guid":{"rendered":"https:\/\/sites.clarkson.edu\/research-innovation\/?page_id=544"},"modified":"2025-12-14T21:26:17","modified_gmt":"2025-12-14T21:26:17","slug":"practices","status":"publish","type":"page","link":"https:\/\/sites.clarkson.edu\/research-innovation\/practices\/","title":{"rendered":"Practices"},"content":{"rendered":"\n<h4 class=\"wp-block-heading\"><strong>Expense Report Best Practices for Grant Expenses<\/strong><\/h4>\n\n\n\n<p>To ensure efficient processing and compliance, Sponsored Research Services recommends creating separate Expense Reports (ER) for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Department Purchases<\/li>\n\n\n\n<li>Grant Purchases (one ER per grant)<\/li>\n\n\n\n<li>Travel Expenses<\/li>\n<\/ul>\n\n\n\n<p>This practice helps avoid delays due to budget errors, accounts for differing grant end dates, and ensures auditors can easily review the necessary information. Additionally, travel expense reports require itineraries, and incomplete documentation often delays approvals.<\/p>\n\n\n\n<p>For detailed guidance, view or download the infographic at the link below.<\/p>\n\n\n\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-45a47865-66b6-4eb7-a424-b052dc92beb9\" href=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/SRS-Best-Practice-1-Separate-Expense-Reports-1-2.png\">SRS Best Practice 1-Separate Expense Reports (1)<\/a><a href=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/SRS-Best-Practice-1-Separate-Expense-Reports-1-2.png\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-45a47865-66b6-4eb7-a424-b052dc92beb9\">Download<\/a><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Expense Report Best Practices 2 for Grant Expenses<\/strong><\/h4>\n\n\n\n<p>Avoid having your Expense Report (ER) sent back by following these guidelines:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Include the purchase amount and company name in your receipts (e.g., 300.25_Amazon.jpg).<\/li>\n\n\n\n<li>Provide a receipt for every expense, even small ones.<\/li>\n\n\n\n<li>Attach an itinerary for all travel expenses, even if previously included in another ER.<\/li>\n\n\n\n<li>Include a map for mileage reimbursement on non-standard trips.<\/li>\n\n\n\n<li>Submit itemized receipts for all meals (unless using per diem). Note: Alcohol cannot be charged to a grant, and the names of all individuals in a meal receipt must be included.<\/li>\n<\/ul>\n\n\n\n<p>For detailed instructions, view or download the infographic at the link below.<\/p>\n\n\n\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-cf156788-b735-4d22-b1c8-f0789cf9cf43\" href=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/SRS-Best-Practice-2-Receipt-Requirements-Naming-2.png\">SRS Best Practice 2-Receipt Requirements &amp; Naming<\/a><a href=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/SRS-Best-Practice-2-Receipt-Requirements-Naming-2.png\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-cf156788-b735-4d22-b1c8-f0789cf9cf43\">Download<\/a><\/div>\n\n\n\n<div class=\"wp-block-advgb-columns advgb-columns-wrapper\" id=\"advgb-cols-197f00de-0c44-4a59-a049-a0e362c1c707\"><div 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Additionally, travel expense reports require itineraries, and incomplete [&hellip;]<\/p>\n","protected":false},"author":191,"featured_media":2370,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-544","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Practices - Sponsored Research Services<\/title>\n<meta name=\"description\" content=\"%\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.clarkson.edu\/research-innovation\/practices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Practices - 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