{"id":525,"date":"2024-11-22T13:57:44","date_gmt":"2024-11-22T13:57:44","guid":{"rendered":"https:\/\/sites.clarkson.edu\/research-innovation\/?page_id=525"},"modified":"2025-12-14T21:27:20","modified_gmt":"2025-12-14T21:27:20","slug":"best-practices","status":"publish","type":"page","link":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/","title":{"rendered":"Best Practices"},"content":{"rendered":"\n<h1 class=\"wp-block-heading\"><strong>Best Practices Overview<\/strong><\/h1>\n\n\n\n<p>The Best Practices page at Clarkson University&#8217;s Sponsored Research Services is designed to provide essential guidelines and resources to ensure smooth and efficient project and expense management.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Key Best Practices for Expense Reports<\/strong><\/h2>\n\n\n\n<p><strong>Submit Separate Expense Reports for:<\/strong><ul><li><strong>Department Purchases<\/strong><br>Expense reports for purchases directly related to your department&#8217;s activities.<\/li><li><strong>Grant Purchases<\/strong><br>Ensure that each grant has its own expense report. This helps maintain accurate and streamlined accounting.<\/li><li><strong>Travel Expenses<\/strong><br>Submit a separate expense report specifically for travel-related costs.<\/li><\/ul><strong>Reasoning:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Helps avoid budget errors that could delay processing.<\/li>\n\n\n\n<li>Each grant has a unique end date, so separation ensures timely reconciliation and compliance.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why Follow these Practices?<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Ensures compliance with university and grant-specific policies.<\/li>\n\n\n\n<li>Improves efficiency in processing and reimbursement.<\/li>\n\n\n\n<li>Reduces errors in expense allocations.<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>For more information: <\/strong><\/h5>\n\n\n\n<div class=\"wp-block-advgb-button alignnone button button--router button--full rounded\"><a class=\"wp-block-advgb-button_link advgbbtn-caa981f2-7783-476c-808a-c1db1d316b34\" href=\"https:\/\/sites.clarkson.edu\/research-innovation\/practices\/\" target=\"_self\" rel=\"noopener noreferrer\"><span>Practices<\/span><\/a><\/div>\n\n\n\n<div style=\"height:37px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-advgb-columns advgb-columns-wrapper\" id=\"advgb-cols-c19ca320-4ec6-488d-866f-17cd3e02fcf1\"><div class=\"advgb-columns-container\"><div class=\"advgb-columns advgb-columns-row advgb-is-mobile advgb-columns-3 layout-14-12-14 mbl-layout-stacked vgutter-10\">\n<div class=\"wp-block-advgb-column advgb-column\" id=\"advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1\"><div class=\"advgb-column-inner\" style=\"border-style:none;border-width:1px\"><\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-column advgb-column\" id=\"advgb-col-ecf5e10d-4145-4153-b933-192222e076ef\"><div class=\"advgb-column-inner\" style=\"border-style:none;border-width:1px\">\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"931\" src=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-scaled.png\" alt=\"\" class=\"wp-image-1374\" style=\"object-fit:cover;width:346px;height:auto\" srcset=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-scaled.png 2560w, https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-300x109.png 300w, https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-1024x373.png 1024w, https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-768x279.png 768w, https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-1536x559.png 1536w, https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/10\/SRS-green-and-gold@4x-2-2048x745.png 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-advgb-column advgb-column\" id=\"advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc\"><div class=\"advgb-column-inner\" style=\"border-style:none;border-width:1px\"><\/div><\/div>\n<\/div><\/div><\/div>\n<style class=\"advgb-styles-renderer\">.advgbbtn-caa981f2-7783-476c-808a-c1db1d316b34{font-size:18px;color:#fff !important;background-color:#004f42 !important;margin:0px 0px 0px 0px !important;padding:0px 0px 0px 0px;border-width:1px !important;border-style:none;border-radius:50px !important;}.advgbbtn-caa981f2-7783-476c-808a-c1db1d316b34:hover{box-shadow:1px 1px 12px 0px #004f42;opacity:1;transition:all 0.2s ease;}.advgbbtn-caa981f2-7783-476c-808a-c1db1d316b34 > i {font-size:30px;color:inherit;float:left;margin-right:7px;}#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}@media screen and (max-width: 1023px) {#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}}#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{text-align:center;}@media screen and (max-width: 1023px) {#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{}}#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}@media screen and (max-width: 1023px) {#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}}#advgb-cols-c19ca320-4ec6-488d-866f-17cd3e02fcf1{}@media screen and (max-width: 1023px) {#advgb-cols-c19ca320-4ec6-488d-866f-17cd3e02fcf1{}}@media screen and (max-width: 767px) {#advgb-cols-c19ca320-4ec6-488d-866f-17cd3e02fcf1{}}#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}@media screen and (max-width: 1023px) {#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-b9c47dec-48c8-4b33-9349-43a2458ffbd1>.advgb-column-inner{}}#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{text-align:center;}@media screen and (max-width: 1023px) {#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-ecf5e10d-4145-4153-b933-192222e076ef>.advgb-column-inner{}}#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}@media screen and (max-width: 1023px) {#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}}@media screen and (max-width: 767px) {#advgb-col-3bbf9cd7-e4a1-415a-9999-386c10a534fc>.advgb-column-inner{}}<\/style>","protected":false},"excerpt":{"rendered":"<p>Best Practices Overview The Best Practices page at Clarkson University&#8217;s Sponsored Research Services is designed to provide essential guidelines and resources to ensure smooth and efficient project and expense management. Key Best Practices for Expense Reports Submit Separate Expense Reports for: Department PurchasesExpense reports for purchases directly related to your department&#8217;s activities. Grant PurchasesEnsure that [&hellip;]<\/p>\n","protected":false},"author":191,"featured_media":554,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"class_list":["post-525","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Practices - Sponsored Research Services<\/title>\n<meta name=\"description\" content=\"%\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Practices - Sponsored Research Services\" \/>\n<meta property=\"og:description\" content=\"%\" \/>\n<meta property=\"og:url\" content=\"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/\" \/>\n<meta property=\"og:site_name\" content=\"Sponsored Research Services\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-14T21:27:20+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"750\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/\",\"url\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/\",\"name\":\"Best Practices - Sponsored Research Services\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/wp-content\\\/uploads\\\/sites\\\/78\\\/2024\\\/11\\\/best-practice-1-e1765747635570.jpg\",\"datePublished\":\"2024-11-22T13:57:44+00:00\",\"dateModified\":\"2025-12-14T21:27:20+00:00\",\"description\":\"%\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/#primaryimage\",\"url\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/wp-content\\\/uploads\\\/sites\\\/78\\\/2024\\\/11\\\/best-practice-1-e1765747635570.jpg\",\"contentUrl\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/wp-content\\\/uploads\\\/sites\\\/78\\\/2024\\\/11\\\/best-practice-1-e1765747635570.jpg\",\"width\":1200,\"height\":750},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/best-practices\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Best Practices\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#website\",\"url\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/\",\"name\":\"Sponsored Research Services\",\"description\":\"\",\"publisher\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#organization\",\"name\":\"Sponsored Research Services\",\"url\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/wp-content\\\/uploads\\\/sites\\\/78\\\/2025\\\/09\\\/logo-gr.png\",\"contentUrl\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/wp-content\\\/uploads\\\/sites\\\/78\\\/2025\\\/09\\\/logo-gr.png\",\"width\":910,\"height\":224,\"caption\":\"Sponsored Research Services\"},\"image\":{\"@id\":\"https:\\\/\\\/sites.clarkson.edu\\\/research-innovation\\\/#\\\/schema\\\/logo\\\/image\\\/\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Best Practices - Sponsored Research Services","description":"%","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/","og_locale":"en_US","og_type":"article","og_title":"Best Practices - Sponsored Research Services","og_description":"%","og_url":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/","og_site_name":"Sponsored Research Services","article_modified_time":"2025-12-14T21:27:20+00:00","og_image":[{"width":1200,"height":750,"url":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg","type":"image\/jpeg"}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/","url":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/","name":"Best Practices - Sponsored Research Services","isPartOf":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#website"},"primaryImageOfPage":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/#primaryimage"},"image":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/#primaryimage"},"thumbnailUrl":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg","datePublished":"2024-11-22T13:57:44+00:00","dateModified":"2025-12-14T21:27:20+00:00","description":"%","breadcrumb":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/#primaryimage","url":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg","contentUrl":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg","width":1200,"height":750},{"@type":"BreadcrumbList","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/best-practices\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/sites.clarkson.edu\/research-innovation\/"},{"@type":"ListItem","position":2,"name":"Best Practices"}]},{"@type":"WebSite","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#website","url":"https:\/\/sites.clarkson.edu\/research-innovation\/","name":"Sponsored Research Services","description":"","publisher":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/sites.clarkson.edu\/research-innovation\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#organization","name":"Sponsored Research Services","url":"https:\/\/sites.clarkson.edu\/research-innovation\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#\/schema\/logo\/image\/","url":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/09\/logo-gr.png","contentUrl":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2025\/09\/logo-gr.png","width":910,"height":224,"caption":"Sponsored Research Services"},"image":{"@id":"https:\/\/sites.clarkson.edu\/research-innovation\/#\/schema\/logo\/image\/"}}]}},"coauthors":[],"author_meta":{"author_link":"https:\/\/sites.clarkson.edu\/research-innovation\/author\/nfaouin\/","display_name":"nfaouin"},"relative_dates":{"created":"Posted 1 year ago","modified":"Updated 4 months ago"},"absolute_dates":{"created":"Posted on November 22, 2024","modified":"Updated on December 14, 2025"},"absolute_dates_time":{"created":"Posted on November 22, 2024 1:57 pm","modified":"Updated on December 14, 2025 9:27 pm"},"featured_img_caption":"","featured_img":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-content\/uploads\/sites\/78\/2024\/11\/best-practice-1-e1765747635570.jpg","series_order":"","_links":{"self":[{"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/pages\/525","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/users\/191"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/comments?post=525"}],"version-history":[{"count":19,"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/pages\/525\/revisions"}],"predecessor-version":[{"id":2371,"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/pages\/525\/revisions\/2371"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/media\/554"}],"wp:attachment":[{"href":"https:\/\/sites.clarkson.edu\/research-innovation\/wp-json\/wp\/v2\/media?parent=525"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}