About inviting speaker
Please run any speakers by the department and let everyone know if they are going to be in person or on Zoom. The department will then consider your request and let you know, please also have the dates the speaker would be available to invite.
Lodging
There are several accommodations available in the Potsdam area for our visitors, including the Hampton Inn and the Clarkson Inn. Please note that the Clarkson Inn is now under new management, so their policies with the University guests may differ significantly from previous times. We recommend exploring options in the Potsdam, Canton area to find the best price and accommodation suited to our guest’s needs.
Air travel
Visitors should make their own travel arrangements and then you can reimburse them up to the amount you can afford. In order to reimburse them they have to complete an I9 form and be set up as a vendor with the Accounts Payable office. A payment is requested through the Clarkson Payment Request Center.
Meals
When taking a visitor out to meals keep in mind the fund limitations when choosing where to eat and how many people are included. It is usually suggested that the visitor and one or two other people attend the meal to keep costs down. Pay with the p-card and ask for tax exemption. If using department funds to pay for the meal use 100-15500-2568-200, 2568=lecturers, and not “food service other”.
3 weeks before the presentation
- The latest CBS seminar information (time, location and the zoom information) will be announced on this webpage. Please send a warm reminder for your invited speaker.
- Please invite your speaker to provide the title and abstract.
2 weeks before the presentation
For onsite visiting, please send me the schedule if you plan to have a faculty /students meeting section.
For zoom visiting, please send me the schedule if speaker would like to meet faculty and or students via zoom